With tasks
Complete extensive research to determine opportunities for state grants Contact the New Jersey Department of Education (ENJOYED) to continue grant research Coordinate with Aftershock Alliance to assist with grant application process Contact winners of past grants to interview them about their experiences Rank the available grants in terms of how they fit our needs versus the difficult the grant is to secure Fundraising (VII 3) Bake Sales – Dave -Host quarterly bake sales at school with the proceeds going towards the program -Reach out to parents with children in the program and have them articulate by baking Dinner with Department of Education (Gala) -Host dinner with department of education where guests pay for their plate Ask partners like NFG, ML, or NAB to send representatives to entice guests to come. 50/50 Raffle, -Run 50/50 raffles at sporting events at Rutgers, and Newark public school sporting events. -Half of the proceeds will go to the winner of the raffle, and the other half going to us. Car Wash -Host a carcass on the weekend at the school run by students and volunteers -Proceeds will be given to the organization Rutgers / Investor panel Credit Program (tuition) Dan
Create detailed plan how students can obtain university credits for participating in after-school program Reach out to department chairs at Rutgers to present after-school program opportunity Setup meeting with chairs of various Rutgers departments that may be interested Present plan to Rutgers department chairs Donation Dan Prepare project plan with Role Models team Within the project plan, create a detailed budget that includes the requested amount of funding required from the investor panel Present opportunity to investor panel. Corporate Sponsors prudential (X%) – Dan Create detailed budget that includes the requested amount of funding squired from the investor panel Reach out to charitable arm of Prudential to setup in-person meeting Present opportunity to Prudential.
J Penny (X%) Dan Partnership Rutgers Dave Meet with Rutgers Newark departments: Education chair to set up a credited internship program with education major. These education majors can also help tutor kids in the after-school program. Liberal arts and psychology schools to setup internship program / volunteer Arts and Sciences to recruit college students interested in leading other activities such as arts and crafts, dance and performance, music and sports Cross promote Rutgers Create contract to formalize partnership Help host formal kickoff to promote the program/ ribbon cutting ceremony Newark School District Apparatchiks Primary Schools Carry out detailed research on the different primary schools in the Newark district Identify the target schools for our program.
Set up meetings with the board members and faculty of the school. Present the idea to the board/faculty convincing them to hold the program in their school. Middle Schools Carry out detailed research on the different middle schools in the Newark Set up meetings with the board members and faculty of the school. Present After School Alliance -? Apparatchiks Carry out research on the after school alliance Reach out to the after school alliance seeking their assistance in setting up the program. Set up meetings with the concerned members from alliance Present the plan to alliance requesting their assistance in securing federal/ state grants and other corporate sponsorships.
NJ School Age Care Coalition – Apparatchiks Carry out Research on benefits of partnering with the coalition Determine budget for the program. Reach out to the alliance and set up meetings with concerned members from the Coalition. Present plan to plan seeking their assistance in securing funds from the state government. America’s Promise – Apparatchiks to add here and in scope statement Carry’ out Research on benefits of partnering with the coalition Determine budget for the program. Reach out to the alliance and set up meetings with concerned members Present plan to plan seeking their assistance in securing funds NFG Play 60 – Apparatchiks Carry out research on the grant programs offered by the NFG foundation.
Determine the grant amount to be put forward to the NFG Play 60 Create a draft grant to demonstrate that Role models program would successfully embrace the health and wellness values of NFG PLAY 60 Co-ordinate / set up meetings with concerned personnel of the NFG foundation Apply for grant Baseball Tomorrow Fund – Apparatchiks Carry out research on the grant programs offered by the Baseball tomorrow fund Determine the grant amount to be requested. Create a draft grant which would demonstrate that Role models program would strongly promote the mission of BAT. Co-ordinate / set up meetings with concerned personnel of BAT Apply for grant Operations Office space Greenish Check for the availability of the office space. Meet the terms and conditions of the lease for the office. Acquire all the Services required for the office. Meet the budget criteria.
Curriculum Kevin Primary Kevin Middle school Kevin Training volunteers Health and safety Kevin Conflict resolution Kevin Budget Salaries Greenish to add here and in scope Determine the salaries by comparing market pay rate for people performing similar work in similar industries in same region. Create a detailed budget about allocating the funds for each position. Reach out to the Human Resources (HER) Department in person. Verify that the Labor Laws are fulfilled for each position. Allocation of funding Greenish to add here and in scope List all the employees according to the hierarchy. Allocate the salaries for each position based on hourly, commission, flat rate as long as they receive minimum wage for all hours they worked in pay period. Inform the staff details to the payroll and HER department.
Operating expenses Greenish to add here and in scope List out different operating expenses for the program. Allocate the Funds for each operating expense. Pay the balance amount for the tasks assigned for each operating expense. Student database Greenish to add here and in scope Collect data of students from the admission department. Segregate the data into different departments. Maintain the data in the database. Update the data present in the database at regular intervals. Generate reports depending on our needs. Transportation for volunteers Serene id to add here and in scope Acquire a parking facility. Purchase/l_ease the vehicles/shuttles.
Hire trained drivers. Marketing/advertising Linen Advertising materials – Linen Brochure Linen Flyers Linen Posters Linen Email blasts Linen School memo Linen Company website and social media Linen Commercial on local news / newspaper Linen Direct calls to parents Greenish Obtain list of phone numbers of parents from Phone Directory, Social Sites, etc. Find Volunteers to call and send emails to parents. Create awareness in parents about the program in advance to generate interest, by calling and sending emails/direct mails. Continue to follow up with the interest of the parents who have not enrolled students through Social Sites and e-mails.
Generate interest in program Greenish Provide a varied menu of opportunities for participation. Implement high standards and expectations. Apply fair and consistent disciplinary policies. Hire and support capable volunteers who are skilled. Create trusting relationships among students, teachers, staff and families. Supplies / Food Whole Foods/ Local restaurants Greenish Reach out to non-profit/charity arms of Whole Foods and Local Restaurants. Provide Whole Foods and Local Restaurants with the marketing materials that promote Role Models Program. Create detailed budget and timeline that includes the quantity of supplies needed to sustain and grow the program.
Request the following supplies: Breakfast Greenish Healthy snacks (afternoon snacks) Greenish Sugar free Drinks Greenish Staples / Michaels Reach out to non-profit / charity arms of Staples and Michaels Provide Staples and Michaels with marketing materials that promote the Role Models program Create detailed budget and timeline that includes the quantity of supplies needed to sustain and grow the program Request the following us applies: Arts & crafts Dan School supplies Dan Computers Dan Staffing – Adrian – Please add this section to the scope Executive board Choose representative from each organization to sit on the executive board. Create plan for making decisions. Hold monthly meetings.
Main stakeholders (Rutgers, Whole Foods, etc) Rutgers staff Faculty advisor Distribute marketing materials to faculty in the school of education. Obtain list of potential faculty advisors Interview potential faculty advisors from the school of education to be the faculty advisor. Choose one faculty to oversee the Rutgers interns and volunteers. Student Leaders Obtain list of potential student leaders from the faculty advisor. Distribute and receive essays from potential candidates. Choose student leader. Program staff Volunteers Promote interest about the program around the community with marketing materials. Develop and distribute applications. Review applications.
